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IAOA Executive Council Conference Call - Tue 2009-05-12     (1)

The first International Association for Ontology and its Applications (IAOA) Executive Council conference call, Tue 2009.05.12, ~1.5 Hr. call starting 4:00pm CEST / 3:00pm BST / 10:00pm EDT / 7:00am PDT / 14:00 UTC     (1A)

  • Shared-screen support (VNC session, for those who are not behind a corporate firewall) will be started 5 minutes before the call at:     (1B5)
    • view-only password: "iaoaxc"     (1B5A)
    • if you plan to be logging into this shared-screen option (which the speaker may be navigating), and you are not familiar with the process, please try to call in 5 minutes before the start of the session so that we can work out the connection logistics. Help on this will generally not be available once the presentation starts.     (1B5B)
  • Discussions and Q & A:     (1B6)
    • (Unless the conference host has already muted everyone) Please mute your phone, by pressing "*2" on your phone keypad, when a presentation is in progress. To un-mute, press "*3"     (1B6A)
    • You can type in your questions or comments through the browser based (IBM created and supported) soaphub chat session by:     (1B6B)
      • instructions: once you got access to the page, click on the "settings" button, and identify yourself (by modifying the Name field). You can indicate that you want to ask a question verbally by clicking on the "hand" button, and wait for the moderator to call on you; or, type and send your question into the chat window at the bottom of the screen.     (1B6C1)
    • (when everyone is muted) If you want to speak or have questions or remarks to make, please "raise your hand (virtually)" by click on the "hand button" (lower right) on the chat session page. You may speak when acknowledged by the speaker or the session moderator (again, press "*3" on your phone to unmute). Test your voice and introduce yourself first before proceeding with your remarks, please. (Please remember to click on the "hand button" again (to lower your hand) and press "*2" on your phone to mute yourself after you are done speaking.)     (1B6D)
    • thanks to the folks, one can now use a jabber/xmpp client (e.g. gtalk) to join this chatroom. Just add the room as a buddy - (in our case here) ... Handy for mobile devices!     (1B6E)
  • RSVP to Stefano Borgo appreciated, ... or simply just by adding yourself to the "Expected Attendee" list below (if you are a member of the IAOA Executive Council.)     (1B8)
  • Please note that this session may be recorded, and if so, the audio archive is expected to be made available as open content, along with the proceedings of the call to our community membership and the public at-large under our prevailing open IPR policy.     (1B10)

Attendees     (1D)

  • Expecting:     (1D2)
    • ... if you are coming to the meeting, please add your name above (plus your affiliation, if you aren't already a member of the IAOA executive council) above, or e-mail <> to register your participation as a council member or as an observer. ...     (1D3A)

Agenda Ideas     (1E)

please insert below (along with your name for follow-up purposes)     (1E1)

Resources     (1F)

Agenda & Proceedings     (1G)

1. Meeting called to order:     (1G1)

2. Roll Call:     (1G5)

3. Discussion:     (1G7)

  • Status of the "wet signature" process     (1G10)
    • chair mail already started ... John (signed), Anthony (signed), Peter, Mark, ...     (1G10A)
    • All - please keep Sira posted on the status     (1G10B)
    • optionally, include personal information with package or send direct to Sira     (1G10C)
  • Formal subscription process for new members: membership fees, ways of payment     (1G12)
    • Nicola: the founding assembly has proposed 50 Euro for regular members, 10 Euro for students     (1G12A)
    • John: does that include the journal (AOJ)?     (1G12B)
      • Nicola: ref discussion with IOA Press - free online access for the first year for the journal, and for all archived issues (including the FOIS issues)     (1G12B1)
        • we will need to discuss further the arrangement for arrangements past the first year     (1G12B1A)
    • Michael: what would be our cost? ... is subsidy to FOIS (to cover losses from the conference) included?     (1G12C)
      • Laure: we will need to work something out yet     (1G12C1)
      • Nicola: since FOIS is going to be an IAOA activity, it is reasonable to cover the risk of the FOIS organizing institution     (1G12C2)
    • Mark: consider the size of endowment that would be needed to sustain, which also helps liability     (1G12D)
      • suggest this to be an investigation the Treasurer will take up     (1G12D1)
      • Peter: agree that focusing on getting an endowment is a good strategic move at the start of IAOA     (1G12D2)
      • Nicola: in terms of liability, a fallback will be to rely on "friendly institutions" (like a university) to help us out     (1G12D3)
    • All: adopted membership fees - 50 Euro for regular members, 15 Euro for students     (1G12E)
    • We postpone the discussion and decision on membership fee for "institutional members" ... details about institutional membership need to be worked out for the by-laws yet     (1G12F)
  • Management of future FOIS conferences (including FOIS 2010)     (1G16)
  • Minimal internal rules for operational set up     (1G17)
    • Laure: will investigate     (1G17A)
      • payments (of membership fees) by credit card online and possibly multiple (secured) ways for people to pay IAOA     (1G17A1)
    • Nicola: authorization on petty expenses - Laure will propose and circulate and get the EC approval on the mailing list     (1G17B)

4. New Issues:     (1G22)

5. Any Other Business:     (1G24)

6. Action items review:     (1G25)

7. Schedule Next Meeting & Adjourn:     (1G26)

  • Next Meeting:     (1G27)
    • Nicola: propose we meet every week, at least in the beginning, (maybe going to once a month eventually)     (1G27A)
      • tentatively: we meet at the same time Tue May-19 & May-26 ... Stefano will work on this further and circulate the confirmation     (1G27A1)
    • next regular call will be on Tue 2009.05.19, 1.0~1.5 Hr. call starting 4:00pm CEST / 3:00pm BST / 10:00pm EDT / 7:00am PDT / 14:00 UTC     (1G27B)

notes taken by: Peter P. Yim / 2009.05.12-08:23 PDT; updated: Stefano Borgo / ______     (1G30)

All participants, please review and edit to enhance accuracy and granularity of the documented proceedings.     (1G31)

Audio Recording of this Session     (1H)

For the record ...     (1H5)

How To Join (while the session is in progress)     (1I)

This page has been migrated from the OntologWiki - Click here for original page     (1I4)