View source for IAOA-IT Assembly 2019 04

= IAOA-IT Ordinary Assembly - April 2019 =

As stipulated in the Association Statute and by other legal requirements, an ordinary assembly of the IAOA-IT membership is being called, in April 2019, to (1) elect three members of the Executive Council for the period 2019-2020 as well as to (2) examine and approve the 2018 Financial Report of IAOA-IT. Details will be developed and presented on this page.

'''Quick Reference:'''
* '''[ [[#EC_Election_for_IAOA_Italy|EC Election for IAOA Italy]] ]'''
* '''[ [[#Financial_Ballot|Financial Ballot]] ]'''

== EC Election for IAOA Italy ==

=== Events and Time-table of EC Election ===
* Announcement of Assembly: 20 March 2019
** [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-March/000000.html announcement message] at IAOA Italy member mailing list
** [https://iaoa.org/iaoa-italy/news/ news post] at the IAOA Italy website

* Candidature Phase
** Nomination and Discussion opens: Mar 20, 2019
** Nomination closes: Apr 02, 2019
* Candidates list published: Apr 03, 2019
* Campaigning by candidates: continues from Apr 03, 2019 upon completion of the nomination-verification-acceptance of a candidate 
* Campaigning and Discussion closes: Apr 09, 2019 
* 2019 IAOA Italy EC eBallot -> ''obsolete due to meeting the exact number of open positions, see [[#Election_Results|Election Results]]''
** <del style="color:gray;">called to order (by the IAOA President): April 10, 2019</del>
<!--*** '''Ballot opens: 14:00, Apr 10, 2019 (CET)'''
*** '''Ballot closes: 23:59, Apr 12, 2019 (AoE = UTC-12)'''-->
* Announcement of election results:
** <del style="color:gray;">before or on April 17, 2019</del>
** on April 10, 2019: the nominated candidates '''Roberta Ferrario, Michael Gruninger and Laure Vieu''' are deemed to have been '''elected'''
* New Executive Council takes office: immediately with announcement

=== List of Candidates ===

By nomination by Frank Loebe on Apr 02, 2019 [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000001.html] and seconded by Maria Keet on Apr 02, 2019 [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000002.html], the following members-IT are the candidates for this EC-IT election:
* [http://www.loa.istc.cnr.it/people/ferrario Roberta Ferrario], LOA, ISTC-CNR, Trento, Italy
* [http://stl.mie.utoronto.ca/gruninger.html Michael Gruninger], University of Toronto, Canada
* [http://www.irit.fr/~Laure.Vieu/ Laure Vieu], IRIT, University of Toulouse, France ''and'' LOA, ISTC-CNR, Trento, Italy

=== Election Results ===

No objection has been raised against any of the candidates during the nomination and campaigning phases. The [https://iaoa.org/wp-content/uploads/2018/08/IAOA-ByLaws-V1.2.doc.pdf Bylaws-IT], Art. VII, Sect. 4 foresees:
<blockquote>If the number of candidates is not larger than the number of vacancies, no ballot
is required and the nominated candidates are deemed to have been elected.</blockquote>

Therefore, '''all three candidates are deemed to have been elected''' at the end of the campaigning phase. This result has been announced to the membership-IT on Apr 10, 2019 [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000004.html].

=== Terms of Reference  ===

Please refer to the [https://iaoa.org/wp-content/uploads/2018/08/IAOA-Statute2012-approved.pdf IAOA-IT Statute] (especially Clause 19 regarding the Executive Council), and the [https://iaoa.org/wp-content/uploads/2018/08/IAOA-ByLaws-V1.2.doc.pdf IAOA-IT ByLaws] (especially Article VII in regard to the Election of Councillors.)



== Financial Ballot ==

=== Events and Time-table of Financial Ballot ===
* Announcement of Assembly: 20 March 2019
** [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-March/000000.html announcement message] at IAOA Italy member mailing list
** [https://iaoa.org/iaoa-italy/news/ news post] at the IAOA Italy website

* Publication of the '''[https://iaoa.org/wp-content/uploads/2019/04/iaoa-it-financial-report-2018.pdf IAOA Italy Financial Report 2018]''' (ballot item): 02 April 2019
** [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000003.html announcement message] at IAOA Italy member mailing list
<!--** '''[http://www.iaoa.org/resources/budget-2018.pdf 2018 Budget]''' (informative, no ballot item)-->
* Discussion: opens 02 April 2019, closes 07 April 2019
* EC finalizes details for publication of final versions: 09 April 2019
* Membership cut-off date (to count in ballot): 09 April 2019
* IAOA Assembly called to order (by the IAOA President): '''10 April 2019'''
** '''Ballot opening (planned): 10 April 2019''' 12:00:00 (UTC)
** '''Ballot closes: 12 April 2019''' 23:59:00 anywhere (UTC-12)
** see [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000004.html announcement message] at the IAOA Italy member mailing list
* '''Quorum was missed''' during the first ballot, counting '''10 participants''', whereas 13 were required due to a membership count of 23 on 09 April 2019.
* IAOA Assembly, 2nd call (by the IAOA President): 13 April 2019
** '''Ballot opens: 13 April 2019''' 00:00:00 (UTC-12)
** '''Ballot closes: 16 April 2019''' 23:59:00 anywhere (UTC-12)
** see [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000005.html announcement message] at the IAOA Italy member mailing list
* Announcement of vote results: at most 5 days after ballot closed; legally required by 30 April 2019

=== Terms of Reference ===
Please refer to the [https://iaoa.org/wp-content/uploads/2018/08/IAOA-Statute2012-approved.pdf IAOA-IT Statute] (especially Clause 18 regarding "Assembly" of the Association).

<blockquote>
At the first call the Assembly is validly constituted by the presence of half plus one of the Members; if such required quorum is not met, then at a second subsequent call, the Assembly is validly constituted with any number of Members present. Every Member has the right to vote and may vote directly or via proxy assigned to another Member by following the procedure in the Association’s Bylaws. No more than two proxies per member may be accepted. The Assembly approves motions with the favourable vote of a simple majority of the members in attendance with the exception of the cases explicitly established in this Statute and in the Association's Bylaws.
</blockquote>

* quorum
** we will need the participation of 50%+1 members in this Assembly to have quorum
** with 23 active IAOA Italy members as of 09 Apr 2019, the '''quorum''' is (23/2)+1 = '''13 ballot participants'''
** the act of casting a ballot (with "Yes", "No" or "Abstain") will constitute a member's participation in the Assembly. Therefore, the total number of votes will be used to qualify whether we have a quorum.
** should a second call become necessary, votes cast during the first call are transferred to the second one, i.e., voting does not need to be repeated
* if you would like to vote by proxy, please state so via email to both (a) the member holding your proxy, and (b) <secretary[at]iaoa.org>

* approval
** approval of the motion here is constituted by a favorable vote of a '''simple majority of the members in attendance'''
** note that only voting "Yes" can contribute to achieving that simple majority of favorable votes that constitutes approval of a ballot, while "Abstain" and "No" do not.

=== Process ===
The [https://iaoa.org/index.php/iaoa-it-finballot-2019-04/ ballot page] is hosted within the website of IAOA domiciled in Switzerland (IAOA-CH) and requires one to be logged in to that website before one can vote. (The technical background is briefly captured on the ballot page.)

==== Quick Summary ====
Two alternative ways:
* Go to the '''[https://iaoa.org/wp-login.php login page]''' of the IAOA-CH website and login with your IAOA-CH credentials (those for the Member Area at that website). Then go to the '''[https://iaoa.org/index.php/iaoa-it-finballot-2019-04/ ballot page]''' and cast your vote - many thanks!
&nbsp;
* Go to the '''[https://iaoa.org/index.php/iaoa-it-finballot-2019-04/ ballot page]'''. When trying to vote you will be asked to login with your IAOA-CH credentials (in a new window or tab). You can close that after you have logged in (and you may have to reload the ballot page before voting). Then cast your vote - many thanks!

==== Process Details and Remarks ====
# Go to the IAOA-CH website and [https://iaoa.org/wp-login.php log in] there with your IAOA-CH credentials. If you do not remember your password, use the [https://iaoa.org/wp-login.php?action=lostpassword Lost your password?] link on that page for resetting your password]. If even that should fail, please contact <secretary[at]iaoa.org>.
# Go to the ballot page at [https://iaoa.org/index.php/iaoa-it-finballot-2019-04/ https://iaoa.org/index.php/iaoa-it-finballot-2019-04/]
# Cast your votes for the IAOA Italy Financial Report 2018, with these voting options:
#* "Yes" (for acceptance)
#* "No" (for rejection)
#* "Abstain"

Thanks!

=== Results of the Ballot ===
<!--[ ''here to be announced after ballot closing'' ]-->
* Participation:
** Total votes: 14
** Number of members as of 10 April 2019: 23
** '''Participation rate: 60.9%''':
** Quorum
*** during 1st call: 13  (not met by 10 votes during 1st ballot phase)
*** no quorum during 2nd call
* Ballot on the 2018 Financial Report:
** '''Yes: 14 (100.0%)'''
** No: 0 (0.0%)
** Abstain: 0 (0.0%)

The vote is valid and the '''2018 Financial Report is approved unanimously''' by the participants, as officially announced by the President on 2019-04-21, cf. the [https://listserv.ovgu.de/mailman/private/iaoa-italy-member/2019-April/000006.html announcement message].