imported>KennethBaclawski: Reverted edits by KennethBaclawski (talk) to last revision by PeterYim

2016-03-08T20:30:23Z

Reverted edits by KennethBaclawski (talk) to last revision by PeterYim

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= [[ONTOLOG BoardOfTrustees]] Meeting (n.03) - Thu 2014.07.10 =

* Session Chair: '''MikeBennett''' (Hypercube; EDM Council)
* Session Scribe: '''MichaelGruninger''' (U of Toronto)

Topic: '''[[ONTOLOG BoardOfTrustees]]: regular meeting (n.03) - ... '''

= [http://ontolog.cim3.net/cgi-bin/wiki.pl?MeetingsCalls Conference Call] Details =

Date and Time:
* Date: '''Thursday, 10-Jul-2014'''
* Start Time: 9:30am PDT / 12:30pm EDT / 6:30pm CEST / 5:30pm BST / 1630 UTC
** ref: [http://www.timeanddate.com/worldclock/fixedtime.html?month=7&day=10&year=2014&hour=9&min=30&sec=0&p1=224 World Clock]
* Expected Call Duration: ~1.5 hours

Dial-in:
* '''Phone (US): +1 (425) 440-5100''' (long distance cost may apply)
** [ backup nbr: (315) 401-3279 ]
** when prompted enter '''Conference ID: 843758#'''
* '''Skype: join.conference''' (i.e. make a skype call to the contact with skypeID="join.conference") (generally free-of-charge, when connecting from your computer [http://ontolog.cim3.net/cgi-bin/wiki.pl?VirtualSpeakerSessionTips#nid121G ref.])
** when prompted enter '''Conference ID: 843758#'''
** Unfamiliar with how to do this on Skype?
*** Add the contact "join.conference" to your skype contact list first. To participate in the teleconference, make a skype call to "join.conference", then open the dial pad (see platform-specific instructions below) and enter the '''Conference ID: 843758#''' when prompted.
** Can't find Skype Dial pad?
*** for Windows Skype users: Can't find Skype Dial pad? it's under the "Call" dropdown menu as "Show Dial pad"
*** for Linux Skype users: please note that the dial-pad is only available on v4.1 (or later; or on the earlier Skype versions 2.x,) if the dialpad button is not shown in the call window you need to press the "d" hotkey to enable it. ([http://ontolog.cim3.net/cgi-bin/wiki.pl?VirtualSpeakerSessionTips#nid3DBS ref.])
* '''To un-mute, press "*7"''' '''To mute, press "*6"''' (please mute your phone, especially if you are in a noisy surrounding, or if you are introducing noise, echoes, etc. into the conference line.)

'''In-session chat'''-room url: http://webconf.soaphub.org/conf/room/ontolog-bot_20140710
* instructions: once you got access to the page, click on the "settings" button, and identify yourself (by modifying the Name field from "anonymous" to your real name, like "JaneDoe").
* You can indicate that you want to ask a question verbally by clicking on the "hand" button, and wait for the moderator to call on you; or, type and send your question into the chat window at the bottom of the screen.
* thanks to the soaphub.org folks, one can now use a jabber/xmpp client (e.g. gtalk) to join this chatroom. Just add the room as a buddy - (in our case here) summit_20140619@soaphub.org Handy for mobile devices!

= Attendees =

* Attended:
** ...

* Expecting:
** [[MikeBennett]] (chair)
** [[MichaelGruninger]] (scribe)
** [[AmandaVizedom]]
** [[BarrySmith]]
** [[EdBarkmeyer]]
** [[JohnSowa]]
** [[KenBaclawski]]
** [[LeoObrst]]
** [[MarkMusen]]
** [[MatthewWest]] (can only make the first half hour)
** [[MikeDean]]
** [[PatHayes]]
** [[PeterYim]] (ex-officio)

* Regrets:
** [[TillMossakowski]]
** ...

= Agenda =

The main focus of this meeting will be:
Future events and sessions planning, along with digesting ideas and actions from the recent members call.

* Roll call; review and adopt agenda
* Infrastructure Status Report
* Review feedback and ideas from the June 26 Ontolog Going Forward session - see: [[Conference_2014_06_26]]
* Feedback from Volunteers Meeting on 3 July - see: [[Conference_2014_07_03]]
* Future Sessions planning
* AOB
* Next meeting

= IM Chat Transcript captured during the session =

[09:28] MikeBennett: Agenda (4) The main focus of this meeting will be: Future events and sessions planning, along with digesting ideas and actions from the
recent members call. (4A) Roll call; review and adopt agenda (4B) Infrastructure Status Report (4C) Review feedback and ideas from the June 26 Ontolog Going
Forward session (4D) Feedback from Volunteers Meeting on 3 July (4E) Future Sessions planning (4F) AOB (4G) Next meeting (4H)

[09:31] MatthewWest: What is the code for dialling in on Skype please?

[09:31] PeterYim: Hi, everyone!

[09:31] PeterYim: @Matthew: see: http://ontolog-02.cim3.net/wiki/BoT_Conference_2014_07_10#Conference_Call_Details

[09:31] MatthewWest: Found it

[09:31] MikeBennett: Matthew the skype account itself has changed its name from joinconference to join.conference with a dot

[09:34] MikeBennett: Conference ID: 843758#

[09:34] PeterYim: == MikeBennett starts the meeting ...

[09:37] MichaelGruninger: Infrastructure Status Report

[09:37] MatthewWest: Apologies, but I cannot get on the call. My connection is so bad, it is only getting part of the number each time and disconnecting me.
Not sure why the connection is so bad.

[09:38] MichaelGruninger: Conference bridge is now covered by IAOA at least until the end of the year

[09:38] MichaelGruninger: Wiki has migrated to PSMW

[09:40] MichaelGruninger: Everyone should check that they can login and edit wiki pages

[09:40] MichaelGruninger: Peter will continue to host archives for Ontolog

[09:40] LeoObrst: Yes, I can: corrected a url.

[09:41] MichaelGruninger: Other groups such as IAOA, OntoIOp, etc are migrating to their own infrstructure

[09:45] PeterYim: a clarification on [9:40] MichaelGruninger: Peter will host all past archives (for Ontolog *and* other communities); Peter will continue to
host the mailing-list and archives for the Ontolog (only) lists going forward

[09:49] AmandaVizedom: Clarification question from me: Is it still the case that we are currently focused on stabilizing so we can continue, but are
intending to take the opportunity to take a fresh look at our infrastructure, how well it serves our purposes, and what are the alternatives.

[09:49] AmandaVizedom: Answer given: Yes

[09:50] MikeBennett: That's what I read as the consensus but I will re-check before we move on to the next item.

[09:50] AmandaVizedom: I volunteer to lead a review of needs, current system, and alternatives.

[09:50] AmandaVizedom: I don't want to look at alternatives individually without assembling requirements first, including maintainability.

[09:53] MikeBennett: Amanda will present back on this at the next or a future meeting, outlining the volunteer efforts required for the or any proposed
facilities. She will use the current infrastructure to support this research.

[09:54] PeterYim: a word of caution: even when there are individuals who are passionate enough to help put together the technology, we have to make sure
there is a "team" not only to put up the infrastructure, and also, the right team to keep it maintained ... (those pioneering the work may not be the same
people as those who want to be maintaining it week-after-week, year-after-year.)

[09:55] MichaelGruninger: == Review feedback and ideas from the June 26 Ontolog Going Forward session ==

[09:55] PeterYim: == review of input from the Jun-26 community meeting - see: http://ontolog-02.cim3.net/wiki/Conference_2014_06_26

[09:55] MichaelGruninger: the Volunteer meeting was one outcome of the june 26 session

[09:56] MichaelGruninger: Ontolog Forum as the goto place for ontology work

[09:57] MichaelGruninger: How is Ontolog related to other communities-of-practice?

[09:58] AmandaVizedom: I understood John's proposal as slightly infrastructural, insofar as a community of communities would have some interlinking to
facilitate knowledge sharing.

[09:59] MikeBennett: Lattice of Communities of Practice...

[10:11] PeterYim: I personally think we can play up the "outreach and collaboration" and less on "infrastructure to support" that in this exercise ... we
will need a champion, and can start with whatever infrastructure we already have

[10:13] PeterYim: as groups like OntoIOp, IAOA, CL-working-group moves their work out of the Ontolog-CWE (collaborative work environment), keeping the
collaborative relationship with these communities would make a very meaningful initial exercise

[10:15] PeterYim: John's proposal can be implemented in phases ... (and we can take on those that don't rely on an "improved infrastructure" first)

[10:15] MikeBennett: +1

[10:17] MichaelGruninger: AmandaVizedom: There is support for the idea of making the knowledge that the community builds easier to find. Ways that the
infrastructure can support this should be part of the desiderata for the review

[10:19] KenBaclawski: The Proceedings of the Volunteers Meeting are at http://ontolog-02.cim3.net/w/index.php?title=Conference_2014_07_03&oldid=14797#hid4B

[10:19] MichaelGruninger: == Feedback from Volunteers Meeting on 3 July ==

[10:25] MichaelGruninger: PeterYim: oncerning Forum Moderation: Peter is doing sys admin and Matthew is doing list admin

[10:27] PeterYim: updated: http://ontolog-02.cim3.net/w/index.php?title=Conference_2014_07_03&oldid=14798#hid4B3

[10:33] PeterYim: suggestion: if everyone captures their own key points on the chat-transcript, and the scribe: (a) edits (for typo and accuracy), (b)
re-position discussion threads ordering, (c) highlights and consolidates (c.1) decisions and consensus, and (c.2) action items ... that, plus the audio
recording, will provide us a very adequate record of a meeting. ... [essentially, the need for another set of meeting minutes or report may not even be
necessary]

[10:36] MikeBennett: DSMW = Distributed Semantic Media Wiki (ref on Jul3 Proceedings)

[10:39] MikeBennett: After a given meeting - someone needs to make a post (mailing) saying that the proceedings are now available on line (once the
proceedings are available on line). Add to process flow. Owner = chair or co-chairs of a given session.

[10:40] MikeBennett: Other lessons from June 26: variable use of metadata. Someone needs to review and update the metadata for consistency before staging the
presentations to the site.

[10:40] MikeBennett: Also applies to the MP3 metadata.

[10:41] MikeBennett: During Jun 26 session: some irregularities e.g. URLs, so sometimes slides with subsequent edits are needed for the archives. This is
another step to add to the process, and define an owner for.

[10:43] MikeBennett: Issue exists with MS PowerPoint to PDF formats, in the rendition of URLs e.g. the MS PDF conversion drops the Purple Number from URIs

[10:43] MikeBennett: Always ask for PDFs.

[10:45] MikeBennett: The person responsible for the session would need a tool which can edit PDF metadata (OR someone from the community will always have to
be available to support the session chairs)

[10:46] MikeBennett: Need someone doing this across the board (not left to session chairs).

[10:47] LeoObrst: Folks, I must leave at 2 pm.

[10:51] MikeBennett: == Future Sessions Planning ==

[10:51] MikeBennett: Rules / reasoning miniseries

[10:52] MikeBennett: Proposal: to continue the Rules / Reasoning miniseries in the Fall.

[10:53] MikeBennett: Ontology Based Standards - there are some possible future presentations planned out for the Ontology Base Standards miniseries (10
sessions planned, 6 presented to date)

[10:54] MikeBennett: Proposal: to do the 4 remaining Ontology Based Standards mini-series first thing in the Fall.

[10:54] PeterYim: see: http://ontolog.cim3.net/cgi-bin/wiki.pl?OntologyBasedStandards

[10:55] MikeBennett: Action: MichaelGruninger to review the status of the 4 sessions planned out with speakers lined up, some were less clear-cut.

[10:55] PeterYim: see: http://ontolog.cim3.net/cgi-bin/wiki.pl?RulesReasoningLP

[10:57] MikeBennett: S3, S5, S6 and S7 to be presented.

[10:58] MikeBennett: Action: Contact Session Chairs and let them take it from there.

[10:59] MikeBennett: Start the first Thursday after Labor Day - unless this clashes with e.g. FOIS, but we could do one at the beginning of Sept after Labor
Day. At that oen we would know when the next one will be.

[11:00] MikeBennett: There is also the option of interspersing the sessions from more than one mini-series at a time. Need to look at what dates are
available first, need a Master Calendar.

[11:01] MikeBennett: Also need to accommodate volunteer meetings, also the infrastructure development - would those also use this exact time slot (they are
BoT / management activities), or do we have those on another time slot?

[11:05] PeterYim: BoT roster - http://ontolog.cim3.net/cgi-bin/wiki.pl?ONTOLOG_BoardOfTrustees#nid4DP6

[11:05] PeterYim: Board Members (4DP6) AmandaVizedom (4DQM) BarrySmith (4DQN) EdBarkmeyer (4DQO) JohnSowa (4DQP) KenBaclawski (4DQQ) LeoObrst (4DQR)
MarkMusen (4DQS) MatthewWest (4DQT) MichaelGruninger (4DQU) MikeBennett (4DQV) MikeDean (4DQW) PatHayes (4DQX) TillMossakowski (4DQY) PeterYim (ex-officio)
(4DP7)

[11:07] MikeBennett: Next meeting 7 August

[11:10] List of attendees: AmandaVizedom, KenBaclawski, LeoObrst, MatthewWest, MichaelGruninger, MikeBennett, MikeDean, PeterYim

[11:10] PeterYim: -- session ended: 11:09 am PDT --

= Resources =
* [ Audio recording of the meeting] [ 1:__:__ ; mp3 ; ___ MB ]
* BoT Terms of Reference - http://ontolog-02.cim3.net/wiki/ONTOLOG_BoardOfTrustees#Terms_of_Reference
* Discussion Archives: http://ontolog.cim3.net/forum/ontolog-trustees/
* Shared-file workspace: http://ontolog.cim3.net/file/work/ONTOLOG_BoardOfTrustees/BoT_meetings/2014-07-10_Ontolog-BoT_n.03/

= Past Meetings =

* 2014_06_26 - Thursday: "ONTOLOG Going Forward" - the new ONTOLOG Board of Trustees meets the Community ("The BoT Debut Session") - ref. details at: [[ConferenceCall_2014_06_26]]
* 2014_06_19 - Thursday: ONTOLOG_BoardOfTrustees meeting n.02 - Chair: KenBaclawski - ref. details at: [[BoT_Conference_2014_06_19]]
* 2014_05_22 - Thursday: Inaugural meeting of the newly formed [[ONTOLOG_BoardOfTrustees]]
* 2014_05_08 - Friday: The "Future of ONTOLOG" Brainstorm Session

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''For the record ...''

= How To Join (while the session is in progress) =

* '''1.''' Dial in with a phone or from skype: http://ontolog-02.cim3.net/w/index.php?title=BoT_Conference_2014_07_10#Conference_Call_Details
* '''2.''' Open chat-workspace in a new browser window: http://webconf.soaphub.org/conf/room/ontolog-bot_20140710

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BoT Conference 2014 07 10 - Revision history

imported>KennethBaclawski: Reverted edits by KennethBaclawski (talk) to last revision by PeterYim